NOTICE OF MEETING
All Councillors are summoned to attend the meeting
Notice is hereby given that the Annual Meeting of Kingsland Parish Council will be held at 7.30pm on Wednesday 24 May 2023
at the Coronation Hall
1. To ELECT CHAIRMAN
2. To accept APOLOGIES FOR ABSENCE
3. To receive DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATION on agenda items
4. To CO-OPT FIVE (5) NEW MEMBERS of the parish council
5. To ELECT VICE CHAIRMAN AND OFFICERS
(i) Vice chairman
(ii) Footpath Officer
(iii) Tree Warden
(iv) Neighbourhood Watch
(v) Lengthsman Co-ordinator
(vi) School representative(s)
6. ANNUAL RETURN 2022-23
a) Internal audit and report
b) Annual Governance Statement
c) Accounting Statement 2022-23 (AGAR3)
d) Parochial Charity accounts 2022-23
7. To review RISK SCHEDULE and INSURANCE POLICY
8. To review POLICIES AND PROCEDURES: GDPR, STANDING ORDERS, FINANCIAL REGULATIONS, CODE OF CONDUCT, FREEDOM OF INFORMATION REQUESTS, SUBSCRIPTIONS, COMPLAINTS, PRESS AND MEDIA
9. To agree MINUTES OF PREVIOUS MEETING – 12 April 2023
10. To receive REPORT ON HEREFORDSHIRE COUNCIL
11. To invite views and discussion from LOCAL RESIDENTS
12. PLAYGROUND FOR OLDER CHILDREN – Report on site meeting with concerned local resident(s), review proposed location/ project and agree way forward
13. TRAFFIC MANAGEMENT PLAN – Consider speed of traffic data provided by the highway authority for Cobnash, report and recommendations from the working group and agree way forward
14. PLANNING
192435 8 Boarsfield, Kingsland, HR6 9SN – Proposed new dwelling. Demolition of existing single storey extension and erection of a replacement two storey extension to existing dwelling. Reconsultation.
231520 Whitsend, Kingsland, HR6 9SE – T1 – Conifer – fell to ground level as outgrown position over neighbour’s house.
231192 6 Highfield Close, Kingsland, HR6 9RS – Oak Trees – Cut back dead and dying parts of the Oak trees to approximately 5m above ground level. Works to opposite part of the trees to ensure it is balanced and safe.
Planning Decisions/ enforcement by Herefordshire Council – update
15. FINANCE
i) Receipts:
Herefordshire Council, precept 2023-24 Part I – £8,000.00
Drainage grant payment?
ii) Payments:
Coronation Hall, meetings in May-April 2023 – £40.00
Eyelid Productions Ltd, annual website support – £100.00
Zurich Municipal, parish council insurance – £612.12
Hitrees, lengthsman – £228.00
iii) Consider combined quotation to provide cost of new Cobnash settlement and St Michaels Avenue signs
16. HIGHWAYS/ LENGTHSMAN SCHEME including invitation from highway authority to delay first cut of verges in the parish
17. FOOTPATHS
18. HALC COURSES – Review schedule and agree way forward
19. MATTERS RAISED FOR NEXT MEETING (no discussion)
20. To note INFORMATION ITEMS
Parish Clerk
19 May 2023