NOTICE OF MEETING
All Councillors are summoned to attend the meeting
Notice is hereby given that the Annual Meeting of Kingsland Parish Council will be held at 7.15 pm on Wednesday 27 May 2026 at the Coronation Hall
1. To ELECT CHAIRMAN
2. To accept APOLOGIES FOR ABSENCE
3. To receive DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATION on agenda items
4. To ELECT VICE CHAIRMAN AND OFFICERS
(i) Vice chairman
(ii) Footpath Officer
(iii) Tree Warden
(iv) Neighbourhood Watch
(v) Lengthsman Co-ordinator
(vi) School representative(s)
5. Members of WORKING GROUPS
(i) Finance
(ii) Welsh Water
(iii) Noticeboard
6. ANNUAL RETURN 2025-26
a) Internal audit and report
b) Annual Governance Statement
c) Accounting Statements 2025-26 (AGAR3)
d) Parochial Charity accounts 2025-26
7. To review RISK SCHEDULE and INSURANCE POLICY
8. To review POLICIES AND PROCEDURES: GDPR, STANDING ORDERS, FINANCIAL REGULATIONS, CODE OF CONDUCT, FREEDOM OF INFORMATION REQUESTS, IT POLICY, SUBSCRIPTIONS, COMPLAINTS, PRESS AND MEDIA
9. To agree MINUTES OF PREVIOUS MEETING – 29 April 2026
10. To invite views and discussion from LOCAL RESIDENTS
11. PARKING – Consider option(s) for resurfacing of non-adopted/ private area in front of bungalows by St Michaels, which is currently used for parking to access village amenities, and agree way forward.
12. CHURCHYARD MAINTENANCE – Request to provide a grant to support maintenance of the churchyard at St Michaels, Kingsland in 2026
13. HIGHWAYS/ LENGTHSMAN SCHEME – Lengthsman Coordinator Report on lengthsman activity and agree way forward
14. FOOTPATHS – Footpath Officer Report and receipts for PROW maintenance in the parish and agree way forward.
15. Report on use of s106 FUNDS in 2025 that were held by Herefordshire Council for highway improvements and agree next steps.
16. PLANNING
Planning Decisions by Herefordshire Council – update
17. FINANCE
i) Financial statement to date, 2026-27
ii) Payments
Eyelid Productions Ltd, annual website support – £100.00
DC Gardening Services, lengthsman – £216.00
Clerk, admin/ expenses to 31 March 2026 – £ tbc
Cloud Next, hosting of parish council website – £ tbc
Pet Waste Solutions, emptying dog bins – £ tbc
Clerk, wages for May 2026
iii) Proposal to open new A H Williams bank account to receive interest payments
18. MATTERS RAISED FOR NEXT MEETING (no discussion)
19. DATE OF NEXT MEETING
Parish Clerk
21 May 2026