Notice is hereby given that the Annual Meeting of Kingsland Parish Council will be held at 7.15 pm on Wednesday 28 May 2025 at the Coronation Hall
1. To ELECT CHAIRMAN
2. To accept APOLOGIES FOR ABSENCE
3. To receive DECLARATIONS OF INTEREST and REQUESTS FOR DISPENSATION on agenda items
4. To ELECT VICE CHAIRMAN AND OFFICERS
(i) Vice chairman
(ii) Footpath Officer
(iii) Tree Warden
(iv) Neighbourhood Watch
(v) Lengthsman Co-ordinator
(vi) School representative(s)
5. Members of WORKING GROUPS
(i) Finance
(ii) Traffic management
(iii) Playground
(iv) Noticeboard
6. ANNUAL RETURN 2024-25
a) Update on Internal audit
b) Parochial Charity accounts 2024-25
7. To review RISK SCHEDULE and INSURANCE POLICY
8. To review POLICIES AND PROCEDURES: GDPR, STANDING ORDERS, FINANCIAL REGULATIONS, CODE OF CONDUCT, FREEDOM OF INFORMATION REQUESTS, SUBSCRIPTIONS, COMPLAINTS, PRESS AND MEDIA
9. To agree MINUTES OF PREVIOUS MEETING – 23 April 2025
10. To invite views and discussion from LOCAL RESIDENTS
11. TRAFFIC MANAGEMENT PLAN – Consider report and recommendations from the working group and agree way forward.
12. NOTICEBOARD ON SCHOOL WALL, LONGFORD – Consider report and recommendations from working group on options to improve, renovate or replace the noticeboard located on the external wall of the school.
13. HIGHWAYS/ LENGTHSMAN SCHEME – Lengthsman Coordinator Report on lengthsman activity and agree way forward
14. FOOTPATHS – Footpath Officer Report and receipts for PROW maintenance in the parish and agree way forward.
15. INTERPRETATION PANEL, BATTLE OF MORTIMER’S CROSS – Update on proposed locations in Kingsland village and request to exercise permitted development powers in respect of panel planned by the main gate to St Michaels Church
16. CHURCHYARD MAINTENANCE – Proposal to provide a grant to support maintenance of the churchyard at St Michaels, Kingsland in 2025
17. OAKER WOOD – Consultation on woodland management plan
18. PLANNING
Planning Decisions by Herefordshire Council – update
19. FINANCE
i) Financial statement to date, 2025-26
ii) Payments:
Eyelid Productions Ltd, annual website support – £100.00
Zurich Municipal, parish council insurance – £557.52
MJH Contracting, lengthsman – £ tbc
Clerk, admin/ expenses to 31 March 2025 – £ tbc
Cloud Next, hosting of parish council website – £ tbc
Kingsland PC, transfer to new account – £7,500.00
iii) Proposal to open instant access account to hold reserve/ earmarked funds
20. MATTERS RAISED FOR NEXT MEETING (no discussion)
21. DATE OF NEXT MEETING
Clerk
22 May 2025