AGENDA for Meeting 26 May 2020 – Kingsland Parish Council

PARISH COUNCILLORS ARE SUMMONED TO ATTEND AN EXTRAORDINARY MEETING TO BE HELD ONLINE AT 7.30PM ON TUESDAY 26 MAY 2020

THIS WILL BE AN ONLINE MEETING VIA ZOOM

Members of the public wishing to join the meeting should click on the following links:

7.30 pm: Click to join Zoom Meeting

https://us04web.zoom.us/j/76153449562?pwd=dXBLbXlNTm1JdUhrWkpWRzBOcDZ3dz09

To accept APOLOGIES FOR ABSENCE

To receive DECLARATIONS OF INTEREST and WRITTEN DISPENSATIONS on agenda items

To agree MINUTES OF MEETING – 10 March 2020
To receive REPORT ON HEREFORDSHIRE COUNCIL

To invite views and discussion from LOCAL RESIDENTS
CLERK’S REPORT and REPORT ON MEETINGS ATTENDED BY COUNCILLORS
PLANNING

200995 Barns at Kingsland South of Longford – Proposed conversion of three agricultural buildings to form two dwellings and garaging with associated landscaping and infrastructure. 201033 The Old Cider Mill, Kingsland, HR6 9SE – T1 – leylandii hedge – remove hedge as it is in poor condition.

200798 Lendor, North Road, Kingsland, HR6 9RU – Replace various double glazing windows, and front door. Replace the current roof covering to improve its insulation on both the main roof and mono pitch roof to the front of the property. On the front mono pitch roof to the front add 1 roof light. Replace fascia’s, soffits and gutters.

Planning Decisions by Herefordshire Council – update.

FINANCE
i) Receipts

To consider annual insurance renewal with Zurich Municipal

Payments

Implementation of electronic banking for payments
To ratify payments made by the Clerk under delegated powers
External Audit – review process and requirement to adopt accounts by 31st July 2020

Consider ANNUAL MAINTENANCE PLAN 2020-21, processes to manage ongoing lengthsman and footpath work in light of Covid 19 guidance, and agree next steps

HIGHWAYS/ LENGTHSMAN SCHEME
P3 FOOTPATHS
Restoration of THE MONUMENT – Update.

Consider request from St Michaels to support NATIONAL HERITAGE LOTTERY FUND application

FASTERSHIRE ‘KEEP CONNECTED’ GRANT – Review and agree next steps

Consider GRANT APPLICATION TO POLICE AND CRIME COMMISSIONER on behalf of community groups which may need to purchase small items such as appropriate PPE (masks, gloves), ID badges, stationery etc.

WEBSITE ACCESSIBILITY – Commission contractor to update website to be compliant with guidelines by September 2020

RURAL SERVICES DELIVERY GRANT SCHEME
Review and consider update to the Clerk’s DELEGATED POWERS:

Delegated powers to spend up to £1,000 between meetings when unforeseen circumstances occur;

Delegated powers to spend against specific items in the annual budget e.g. for environmental maintenance, hall hire, clerk’s salary, as identified in the budget when setting the precept; and

Delegated powers to comment on planning applications between meetings when unforeseen circumstances occur.

All actions implemented under delegated powers must be undertaken in consultation with the Chairman or Vice Chairman, or other councillor and be reported and recorded in the minutes of the next parish council meeting.

MATTERS RAISED FOR NEXT MEETING (no discussion)
To note INFORMATION ITEMS
Close meeting and confirm DATE OF THE NEXT MEETING

.……………………………..

INFORMATION ITEMS

Herefordshire Council

Talk Community Covid-19 Response Opening Times

FLOODING – Ongoing support to you and the community

Safeguarding Coronavirus (COVID-19) Information Bulletin

Remote meetings video/audio platforms and Fastershire ‘Keep Connected’ grant reminder

Neighbourhood Planning Material Weight and Review of made Neighbourhood Plans Guidance Notes Covid-19 response: Leominster Food Bank

Update RE: Funding for essential items such as face masks, gloves and ID badges

Development Management Update